PPM or planned preventative maintenance is a schedule of maintenance tasks designed to keep your business and operations running smoothly.

It is the opposite of a reactive approach, in which you only address things once they have broken and are already causing you problems.

building maintenance

What is included in preventive maintenance?

Every business will have a different PPM schedule. You may run a factory in which the specialist machinery needs to be included in regular planned preventative maintenance. On the other hand, if you work in an office you are likely to have computers, phones, printers and other equipment to consider.

Beyond business-specific items, there are many things that can feature on a PPM list that are not necessarily obvious, but definitely worth considering, such as:

  • Power
  • Lighting
  • Plumbing and hot water
  • Toilet facilities
  • Staff Room facilities
  • Access controls and CCTV
  • Windows and doors

Preventing any of these things from failing can be critical to maintaining productivity and staff wellbeing.

You can also add software to your PPM list, ensuring updates aren’t missed and digital security is maintained. 

What is a preventive maintenance inspection?

This is part of PPM itself and entails a scheduled inspection to assess if any action should be taken. These inspections will identify if any parts are showing signs of wear and this will allow for them to be replaced before they fail. They may also alert you to any software updates that should be considered.

What is considered a maintenance emergency?

A maintenance emergency can mean different things to different businesses but is generally something that could cause injury, threaten your health or cause serious property damage if not immediately addressed. You could extend this to include something that will halt or impact your business productivity. 

Needless to say, maintenance emergencies are best avoided, which is the purpose of planned preventative maintenance.

Why is planned preventive maintenance important?

Although there is the option to simply address issues as they arise, planned preventative maintenance aims to make your life simpler. Avoid problems before they happen, reduce stress levels and often save money.

For example, if you decide to adopt a reactionary approach, you may find it difficult to source the personnel or parts you need at that exact moment. Delays cost your business money and are best avoided if possible. A preventative attitude allows you to plan ahead and even order parts in advance if you are aware they are due replacement or are showing signs of wear. 

Simply put, PPM reduces risk and allows you to focus on your business.

How often should preventive maintenance be performed?

This is dependent on the equipment/facility but can either be time or condition monitored.

You may decide to create a PPM plan by scheduling maintenance at regular intervals. Alternatively, you can monitor the condition of equipment or facilities and take action at the presence of certain indicators.

Property maintenance services

If PPM sounds like something you would like to implement at your business but you feel a bit out of your depth, consider using our property maintenance services in Southampton and surrounding areas.

Specialists in this field, we have the right skills, equipment and experience to help.

We will be able to support you to come up with a plan, conduct inspections and carry out any maintenance to keep your business running smoothly and your mind at rest. If you would like to find out more about PPM or how we can help, get in touch today. 

We offer a range of professional services to take the stress out of property maintenance.    

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